I have heard that shortly after graduation, students will not be able to access their Broncomail accounts. Is this true? If so, since the BSU broco mail accounts are hosted by BSU, can they be migrated/forwarded to another gmail account? I have saved many emails in my account, so that I might refer to information as needed. What can/should I do to make sure I still have access? Is there a tutorial on this?
Great question. I also asked a similar question to my advisor recently (no reply yet). I have lots of documents that I don't want to lose. It would be good to know the "official" BSU policy for emails access (and Google Doc/Drive access) for students after graduation.
Hi Robin and Jeff
Unfortunately BSU deactiviates students' email accounts between 10-30 days of graduating.
I recently came across this -- https://www.google.com/takeout/ -- though I haven't tried it with my BSU account.
I have attached a document that highlights other accounts that expire to be aware of as well.
Hope it's helpful
Just checking--is this still the latest information on when various BSU accounts are deactivated following graduation? Have there been any changes to policies in the last year?
Good question! This is a new wrinkle on our usual campaign to have BSU continue to provide a BroncoMail address, maybe not into perpetuity, but for some number of years because we want to maintain an ongoing relationship with students who have graduated. That is not likely to come to pass, but I have forwarded your question regarding transfer/migration of BSU emails in your account to another gmail account. I believe that is likely very possible, but I will wait for a reply from our OIT HelpDesk regarding the specific process. Stay tuned...
Hi again, Robin,
The HelpDesk reiterated that accounts are deactivated 10 days after graduation, but are archived and can be reactivated only under extreme circumstances. There is a much simpler solution, however, if you take care of business prior to deactivation. Google provides a means where you can simply copy your current email from your BroncoMail to another GMail account as well as forward copies of all future email to the same account. Check out the solutions at the link provided:
Let me know if that works for you! I hope that this answers the same question for so many upcoming graduates as well!
I get that most students won't be sticking around for a few additional classes after completing their BS/BA, but I think the EdTech program - and any master's program, for that matter - is a little different in nature. I know that, in my case, my desire to continue my education does not stop once I'm given a piece of paper.
With that in mind, how does the school handle students that want to continue taking classes after graduation? In my case, I see several classes that I would like to take after graduation, but I can only afford to take about one class per year. Will I have to keep getting my Broncomail reactivated each time I enroll?
The 10 day deactivation period seems very arbitrary. Have they considered going to something more activity-related? Something like "after two inactive semesters?" That way they can continue to clean out the accounts of those that leave after graduation, but make room for those that want to continue.
Sharing and then Copying Your Boise State Google Drive Documents
You will have to go through some steps to share your Boise State Google Drive files to another Google account and then be the owner of those documents, but it is not difficult. Remember, you can always share any of your Google Drive documents to another Google account, but when sharing from a Google Drive domain (which Boise State is), you cannot transfer ownership of the document to another Google account, only to an account within that domain. Here is the nasty little window that appears when you try to do this:
You need to be the owner of the documents you share with another Google account, because once your Boise State account is canceled, those documents will disappear from the account you shared them with. Are you still with me?
So, my solution is once you share those documents with another Google account, simply select all of them and make a copy. Here are the steps:
1. Sign in to your Boise State Google account and go to Drive. Select all of your documents and then select the Share button at the top.
2. Share these documents with another Google account. You will want to make sure you are also including editing rights.
Here are some quick screen shots (I selected "can edit" but I'm not sure this really matters, as you are going to make copies of them and be the owner, so you should be able to edit):
After you select Share and save, you will get another dialog box, asking are you sure? Say yes . . .
Then, you return back to the other box and confirm that yes, you do want to share the documents with another Google account, that this person "Can edit." Click "Done" and then go to that Google account. You should have all of those documents in that account and they will show "Shared."
OK, now to to the Google account you shared all of these wonderful documents with.
Click the "Shared with me" in the left-hand navigation bar.
Sort by date (all of the recent documents you just shared from your Boise State Google account will be at the top, with your name as the owner.) Remember, you want to be the owner of these documents in the account you plan on using, the one you just shared all of your documents with.
Select all of these documents (Select the first one, hold down the shift key and select the last one, to select all of them sequentially).
Select the "More" drop-down box at the top and select "Make a copy" and Google will start going to work.
Then, navigate to your "My drive" and your documents will be there, listing "me" (which is you!) as owner. The files are renamed "Copy of . . .)
I hope this helps. You can and probably should also download all of your Google docs to your computer (install Google Drive locally.)
For archiving any other Google apps, use Google Takeout. It's quick, convenient, and allows you to archive and download most of your Google apps you've been using in the course.
I just tested Google Takeout with Google+ posts, and it worked great. Let me know if this system of sharing and copying your documents in your Boise State Google Drive works (or not!).
I tried the google migration and have all of my BSU Google Docs saved as copies to my gmail account. However, now the links in my portfolio are not working. They are requiring a sign-in. I checked and rechecked all of the Google docs in my personal Google Drive and BSU Google Drive and they are set to public with no sign-in required. I just can't access my artifacts when I am not signed in. Suggestions?
Can you post an example?
Can you post the URL to your portfolio -- specifically a page that has a link to a google doc link that doesn't work?
Can you also post the URL to a published google doc file so we can compare the code?
I just did this and it worked brilliantly. Thank you!
Hi Robin, Here is a Link to a website that contains YouTube instructions on how you can transfer your existing Google account to another or a new Google account.
Hope it helps!
Updated post from Lifehacker http://lifehacker.com/5934343/how-can-i-migrate-my-google-data-from-one-account-to-another
but this doesn't look all that easy. I think I needed to rest after reading just the first paragraph. Let me know what you think.